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I am an exhibitor

Venue

IFEMA - Feria de Madrid
Nort Convention Center, 1st floor. 28042 - Madrid (Spain)
Web: www.ifema.es
Exhibition Area: Halls 3, 5 y 7


Dates

29 August - 1 September 2017


Opening Hours for Exhibitors

DAY 1. Tuesday, 29 August 2017 08:30 - 18:30
DAY 2. Wednesday, 30 August 2017   08:30 - 18:30
DAY 3. Thursday, 31 August 2017  08:30 - 18:30
DAY 4. Friday, 1 September 2017   08:30 - 18:30

Opening Hours for Visitors

DAY 1. Tuesday, 29 August 2017 09:00 - 18:00
DAY 2. Wednesday, 30 August 2017  09:00 - 18:00
DAY 3. Thursday, 31 August 2017 09:00 - 18:00
DAY 4. Friday, 1 August 2017  09:00 - 18:00

How to access your exhibitor's panel

  • Access the reservation link: https://intranet.pacifico-meetings.com/GescoForm/faces/inicio.xhtml?cfgsp=1132
  • Click on Modify your request
  • Insert the following password received during the reservation process.
  • At this stage through this link you will be able to:
    • Add Sponsorship Options such as bag inserts, advertisements at the programme… by selecting Modify your request you will see all the available options.
    • Review your contact details and booth allocation
    • Download your invoice/s
    • Register your Exhibitors Passes (3 per 9sqm booth)
    • Process Registration for your delegates with access to the scientific sessions
    • Upload your company logo and company description to be used for the exhibition documents… Additional Information Section
    • Download all documents to prepare for the exhibition (ej. Exhibitors’ Manual)

On-site handling agent and official international freight forwarder: TRANSFEREX

Contact information:
Tel:+34 91 554 1202

Matías González  This email address is being protected from spambots. You need JavaScript enabled to view it.
Virginia García  This email address is being protected from spambots. You need JavaScript enabled to view it.


Storage Room

If you require storage during the exhibition, please contact the Logistics Agent. It is forbidden to store packing materials in the Exhibition Hall. Once the booths have been set-up, the packing and surplus materials shall be stored in the booth or through the Logistics Agent Transferex.


Exhibition services: official provider for exhibition services


SERVIS COMPLET
Avenida de las Américas, 10
28823 – Coslada (Madrid)
Tel.:+34 91 669 94 80
Fax: +34 91 671 5175
servis
Coordinator:
Contact: Sr. Santiago Guijarro
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
 

Exhibitor service:
Contact: Mrs. Laura García
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Office at IFEMA Fair, next to Pavilion 7

 
Main contact for:
  • Raw Space Booths design approvals
  • Provider for extra services for your booth such us: furniture, electricity, audiovisual equipment, parking services, extra cleaning, WiFi for your booth…

Food & beverages

Several food & beverages areas will be provided inside the pavilions at the Cash Bars and outdoor.


Additional staff

Requests for additional staff for your booth contact us with your needs to: This email address is being protected from spambots. You need JavaScript enabled to view it.


Catering services for your booth

Exhibitors catering services for FDI 2017 Exhibitors will be provided by:

CATERING VILAPLANA
Eurest Servicios Feriales, Recinto Ferial Juan Carlos I, Av. del Partenón, 5 28042 - Madrid
Contact: +34 91 722 52 06 / +34 91 722 52 14
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.


Summary of additional services for your booth 

ServiceDeadlineRequest toProvider
Badge Scanners’ Request May 22, 2017 Exhibitors’ Panel  FDI Technical Secretariat
Exhibitor´s  Catalogue Information  June 15, 2017
Extended until June 30
Exhibitors’ Panel  FDI Technical Secretariat
Advert for the Exhibitor´s Catalogue June 15, 2017
Extended until June 30
Exhibitors’ Panel  FDI Technical Secretariat
Advert submission for the Programme June 15, 2017
Extended until June 30
This email address is being protected from spambots. You need JavaScript enabled to view it. FDI Technical Secretariat
Indoor & Outdoor Decorations Reservations June 15, 2017
Extended until June 30
Exhibitors’ Panel  FDI Technical Secretariat
Project of the Free-Design booth for approval July 1, 2017 This email address is being protected from spambots. You need JavaScript enabled to view it. SERVIS GROUP
Extra Electricity Box – Power supply July 20, 2017 Exhibitors’ Panel  (Servisboutique) SERVIS GROUP
Furniture July 20, 2017 Exhibitors’ Panel  (Servisboutique) SERVIS GROUP
Audio-visual Equipment July 20, 2017 Exhibitors’ Panel  (Servisboutique) SERVIS GROUP
Flower & Plants  July 20, 2017 Exhibitors’ Panel  (Servisboutique) SERVIS GROUP
Cleaning Service (if needed) July 20, 2017 Exhibitors’ Panel  (Servisboutique) SERVIS GROUP
Piped Services: water, compressed air July 20, 2017 Exhibitors’ Panel  (Servisboutique) SERVIS GROUP
Rigging Services July 20, 2017 This email address is being protected from spambots. You need JavaScript enabled to view it. IFEMA
Meeting Rooms for rent July 20, 2017 This email address is being protected from spambots. You need JavaScript enabled to view it. FDI Technical Secretariat
Catering for your booth August 22, 2017 Exhibitors’ Panel  (Plataforma de reserva Catering) Vilaplana Catering
Additional staff July 20, 2017 This email address is being protected from spambots. You need JavaScript enabled to view it. FDI Technical Secretariat  

Requests form available through the Exhibitor’s Panel


Distribution of advertising materials 

Distribution of any advertising materials or samples by exhibitor’s or employed staff is allowed within stand’s limit only.


Insurance

Companies participating in the Congress are required to take out appropriate insurance. The organization will not be responsible for any damage, loss or accident incurred during the congress.


Smoking 

Smoking in the exhibition pavilions is strictly forbidden, except the places designed for this purpose.